General information
Position description
Function
QESH
Job title
Occupational Health Administrator
Job description
To act as the central point of contact for the company’s occupational health surveillance activities, working closely with the HSE team to support the development and delivery of Personal Risk Assessments. The role ensures effective governance and coordination of Occupational Health Service Providers, with a focus on optimizing medical and health surveillance processes. The post holder will also support compliance, reporting, and continuous improvement through the use of Occupational Health dashboards and data management systems.
Key Deliverables:
- Maintain and monitor compliance tracking for all personnel health surveillance activities.
- Coordinate health surveillance and medical screening with the appointed service provider, ensuring integrated and efficient scheduling.
- Assist with monthly Occupational Health reporting and dashboard updates.
- Support Display Screen Equipment (DSE) assessments and screening processes.
- Work alongside HSE Advisors to facilitate Personal Risk Assessments.
- Ensure accurate invoicing through coordination and verification with Occupational Health Service Provider.
- Act as the first point of contact for employee queries relating to health surveillance.
- Maintain accurate and secure records, including certification and exposure documentation, for HR personnel files.
- Oversee and manage Hand-Arm Vibration Syndrome (HAVS) and other industrial exposure records in collaboration with HR.
- Coordinate and document all Occupational Health referrals, ensuring timely and effective case management.
Profile
Qualifications and Work Experience:
Essential: Highly detail-oriented with a strong focus on accuracy.
Essential: Proven ability to manage and prioritise multiple deadlines effectively.
Essential: Demonstrated experience in an administrative role with solid IT literacy.
Desirable: Previous experience in an occupational health or health surveillance environment.
Job Specific Knowledge
Essential: Proficient in the use of spreadsheets, databases, and digital dashboards for tracking and reporting.
Desirable: Background in a similar administrative or compliance-focused role.
Desirable: Prior experience in an Occupational Health and Health Surveillance environment.
Skills:
Essential: Excellent interpersonal and communication skills, with the ability to engage effectively at all levels.
Essential: Strong administrative and organisational abilities, with a keen eye for detail.
Essential: Self-motivated and able to work independently using sound judgment and initiative.
Desirable: Demonstrates a positive attitude and a strong, dependable work ethic.
Socio-professional category
Employee / Technician / Supervisor
Contract type
1-Permanent Contract
Large displacement
No
Position location
Job location
Europe, United Kingdom, Ecosse, Grampian
Location
Westhill, Aberdeen
Candidate criteria
Minimum level of education required
7- Others
Minimum level of experience required
All levels of experience
